Minimize Risk with Virtual Cards

We’ve all been there. You go to a website for a free trial, and they require you to enter a credit card number to access your free trial. And then you mark that on your calendar because you know you’re going to cancel this before it hits, but you forget.

You see the credit card charge, cross your statement, or ping you on your phone. And you say, “Ugh, I forgot to cancel it.” Well, there is a better way. Check out your credit cards for a virtual credit card option. We use a service called Relay for our banking, and it offers to set up virtual credit card numbers that we can use for each subscription. If we want, we can place limits on how much can be charged to that card. So I have a general subscription card set up that I use on any of these where I need to get a free trial.

And it has a dollar as the maximum charge limit that I can use. So when it authorizes to find out if indeed that is a real card, it usually goes through. Now, if they try to authorize the amount of what the first charge would be, I may have to go in and make an adjustment temporarily to get it authorized, but then I change it back to a dollar. So the maximum that could be charged on that card in any transaction is $1.

So if I do forget to cancel that, I will typically get an email saying, “Hey, your credit card was denied. Please go in and update your credit card to continue your subscription.” I can pop back in and cancel that if I haven’t already. And I don’t have to worry about trying to get a refund from the vendor.

Sometimes that can be a sticking point. Other times, vendors are easy to deal with and will do that, but it’s still a hassle, so this stops all of that. So check out your credit cards and see if they have virtual cards. You can also use this, as I said, to limit the amount that they could charge you. So if you don’t want it to charge you more when they change out plans or update their pricing without you knowing it, you can control that. So hope that helps you make sure that you’re not dealing with miscellaneous extra charges on your credit card.

I am Donna Bordeaux from Please follow us on Facebook and Instagram. Check out our blog and our website from the link below. Subscribe to our YouTube channel and hit the bell to be notified when we post. To contact me, email me at

Donna Bordeaux, CPA with Campground Accounting

What happens when you send two CPAs out into the relaxing outdoors to camp? You get  Donna and Chad have over 50 years of combined experience as entrepreneurial CPAs.  They’ve owned businesses and helped business owners exceed their wildest dreams. They camp and travel across the country every chance they get, so it’s just a natural fit that they focus their CPA skills on helping campground owners throughout the USA grow their businesses and minimize the impact of taxes.  They understand the key performance indicators and specialized issues that face RV park owners every day.

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